Forms: What Are Forms in Ommnio?
Forms let you collect structured responses from employees — for surveys, coordination, processes, and more — directly inside a chat group.
Forms in Ommnio let you collect responses from employees in a structured, organized way — replacing the flood of "OK!", "Me too", and thumbs-up messages that unstructured questions generate in group chats.
Only Chat Group Administrators can publish forms. Employees who are members of the group can respond to them.
What can you use forms for?
Forms are flexible enough to cover a wide range of scenarios. Here are some real examples:
- Surveys and feedback — Employee engagement surveys, satisfaction checks, climate surveys, or opinion polls on a specific topic.
- Coordination — Checking team availability for an event, asking who can volunteer for an extra shift, or scheduling medical check-ups.
- Processes and checklists — Turning repetitive tasks into a form employees complete on the spot: cleaning checks, machinery inspections, store closing procedures.
- Contests and submissions — Asking employees to submit photos, ideas, or documents for a contest or initiative.
Form options
When creating a form, you configure two important settings that control how responses are handled.
Public or private results
- Public results — Group members can see each other's responses, even before they've answered themselves. This is useful when visibility helps coordination. For example, if a form asks for 3 volunteers for a weekend shift, employees can see whether enough people have already signed up before deciding. Important: public results are only available in open chat groups. Read-only groups do not allow viewing the member list, and forms follow the same logic.
- Private results — Only administrators can see who responded and what they answered. Use this when responses are sensitive — for example, who is opting in for a medical check-up.
Identified or anonymous responses
- Identified responses (default) — Each response is linked to the person who provided it. Results show the person's name, surname, and their answers. This is essential when you need to know who said what — availability, sign-ups, preferences.
- Anonymous responses — Responses cannot be linked to any individual. Use this for survey-type forms where honest, unattributed feedback matters more than knowing who said what — engagement surveys, climate checks, sensitive opinion polls.
These two settings combine freely: you can have a form with public results and identified responses (full transparency), private results and anonymous responses (maximum confidentiality), or any other combination.
How responses work for employees
When a form is published in a group, employees see it as a message in their chat. They tap to open it, answer all questions, and submit. All questions require an answer — if a question might not apply to everyone, include an option like "N/A — Does not apply" among the answer choices.