DIGITAL SIGNATURE

Reduce paperwork with Ommnio Sign

Reduce paperwork with digital signatures

Stop chasing people around with a pen. Send documents through Ommnio and request digital signatures individually or massively in chat groups.

Book a demo

eIDAS-audited TSP

Advanced electronic signatures with full legal weight for HR and Ops documents.

Mobile-first signing

SMS one-time-password the first time, Face ID or fingerprint every signature after.

Unlimited signatures

One predictable price, no per-envelope fees, no surprise bills at quarter-end.

Built into the app they already use

Signatures land where deskless workers open messages

Email-based signature tools were built for office workers. They don't reach the people on the shop floor, in the warehouse, behind the counter, or out on a job site — and chasing those signatures eats hours of your HR team's week.

Ommnio Sign delivers every signature request as an instant message inside the same Ommnio app your employees already use to read announcements and check their schedule. No new login. No new app. No context-switching. Just tap and sign.

Signing Experience

Frictionless on the first signature, frictionless on the hundredth

Recipients receive documents in the Ommnio app or by email. The signing flow is built for thumbs, not desks.

First signature requires a one-time-password SMS so that identity is verified. But every signature after the user can opt into biometric authentication (Face ID or fingerprint) and skip SMS forever.

Tracking and reminders

Know exactly who signed. Reminders chase the rest, automatically

The tracking dashboard shows every document you've sent and the per-recipient status. Download signed PDFs and audit trails individually or in a single ZIP.

Set automatic reminders by frequency or specific date — no spammy follow-ups, no awkward "you already signed this" emails

BULK PERSONALISED SIGNATURES

From one master PDF to a thousand private signatures — automatically.

OmmnioSign reads the employee code or ID directly from inside the PDF — no spreadsheet, no manual mapping. It splits the master file page by page and delivers each one as a private 1-to-1 chat in the Ommnio app the employee already opens every day. One upload. A thousand private, signed, audit-trail-ready documents.

01 Upload

One PDF with all your employees, or one PDF per employee. Same template, either way.

02 Identify

Point to the field where the employee code or ID lives. OmmnioSign finds it on every page.

03 Deliver

Pages are split and sent to each recipient's 1-to-1 chat.

Same engine powers Ommnio Document Distribution — payslips, contracts, schedule changes, government forms, certifications. Anything you'd otherwise mail-merge.

Reach every signer through the channel that fits

Send the same document four different ways — depending on who needs to sign and where they are.

Group chat

Send to every member of a group. Each person signs their own copy — or sign the same file together.

1-to-1 chat

Send from an admin account to a single employee. Supports dual-signature scenarios — for example, a labour contract signed by both employee and employer.

Database

Pick recipients by filtering your Ommnio user database — by department, location, role, or any custom attribute.

Email

Send to any email address, including external recipients who don't have an Ommnio account.

COMPLIANCE

Trust Service Provider under eIDAS

Ommnio is a (TSP) Trust Service Provider under the EU's eIDAS regulation. Ommnio Sign delivers advanced electronic signatures (AdES) — the standard that gives company-to-employee documents like contracts, payslips, policies and government forms full legal weight.

Every signature includes a complete audit trail with timestamp, IP, authentication method, and signed document hash. Download it alongside the signed PDF, in bulk if you need to.

Information Security Policy

Service Practice Statement

WHY OMMNIO SIGN

Same legal weight. Built for the workforce no one else reaches.

Ommnio Sign is on par with the rest of the e-signature category when it comes to legal validity — and ahead of it where it counts for deskless-heavy organisations: distribution, cost, and signature collection rate.

	Ommnio Sign	All other digital signature solutions
Reaches deskless workers	In-app + chat + email	Email only
Pricing model	Unlimited signatures	Per-envelope
Bulk personalised documents	Auto-match from inside the PDF	Manual mapping
Lives inside a daily-used app	Yes — Ommnio	No

features

Check the most complete product offering for your deskless workers

Acknowledgment of receipt

API and Integrations

Branded app

Chatbots

Corporate communication

Document distribution

Document management

Forms and structured feedback

Time tracking

Team conversations

Whistleblowing Channel

“The digital signing of documents has also been resolved. The geographical dispersion of our employees is considerable, so we have solved another endemic problem.”

Gemma Puig, Operations Director
Pulim
“We can digitally sign all documents without the need for paper.”

Daniel Berja, CEO
El PIBE